Privacy policy
privacy policy
[Philosophy of personal information protection]
Activity Japan Co., Ltd. (hereinafter referred to as "our company") is an Internet platform business, land-based tourism product creation, sales, wholesale for Japanese and foreign visitors to Japan, regional promotion business (research / marketing, WEB construction, PR, sales / sales Analysis) We are conducting business activities centered on the implementation of activity experience events. Personal information obtained from individuals through business activities and personal information of our employees (hereinafter referred to as “personal information”) is important information for our company, and it is important for our company to securely protect such personal information. We recognize it as a social responsibility. Therefore, we will handle personal information obtained through our business activities in accordance with the following policy, and will provide “peace of mind” to individuals and fulfill our social responsibility regarding the protection of personal information.
【policy】
- 1. Acquisition, use and provision of personal information
- ・We will acquire personal information by lawful and fair means.
- ・We will use personal information within the scope necessary to achieve the purpose of use.
- ・When providing personal information to a third party, we will obtain the consent of the person in advance.
- ・We will not use the acquired personal information for any other purpose. We will also take measures to that end.
- ・If it becomes necessary to use personal information for purposes other than those intended, we will use it after obtaining consent for the new purpose of use.
- 2. Laws, guidelines established by the government, and other norms (hereinafter referred to as "laws, etc.")
- We will always strive to understand the laws and regulations related to the business that handles personal information, and will inform and comply with them to employees engaged in our business (hereinafter referred to as "employees").
- 3. Safety management of personal information
- ・In order to prevent various risks such as unauthorized access to personal information, leakage, loss or damage of personal information, we will establish and maintain a system to take prompt corrective measures for safe management of personal information.
- ・We will conduct inspections and promptly correct any violations or accidents that are discovered, as well as implement preventive measures against weaknesses.
- ・We will thoroughly educate employees about safety.
- Four. Complaints and consultations
- For complaints and consultations regarding the handling of personal information, we will set up a personal information inquiry desk, build a system that enables prompt response, and respond in good faith.
- Five. About continuous improvement
- ・In order to protect personal information, our personal information protection management system monitors and audits the status of compliance with internal regulations, strives to discover violations, incidents, accidents and weaknesses, and conducts reviews by management. We will reflect this in our management measures and internal regulations, and strive to continuously improve our personal information protection management system.
- ・We will comply with laws and regulations and JIS Q 15001 when making improvements.
Date of establishment: 2016 Year March 16
Last revised date June 1, 2022
Activity Japan Co., Ltd.
Representative Director Chen Ming Ming
[Inquiries about the contents of the personal information protection policy]
Activity Japan Co., Ltd. Personal Information Inquiry Desk
〒160-0004 2nd floor, WESTALL Yotsuya Building, 1-22-5 Yotsuya, Shinjuku-ku, Tokyo
TEL: 03-6862-5311 (Weekdays 10:00-17:00)
Person responsible for personal information: Personal information protection manager Yuji Ogawa
1. Handling of personal information
[Purpose of use of personal information]
| Type of personal information | purpose of use | Disclosure classification |
|---|---|---|
Information of those who requested materials or made inquiries |
To respond to inquiries and provide information on services, etc. |
Disclosure |
Information about job candidates and applicants |
For recruitment selection, communication, etc. |
Disclosure |
Employee information |
For employment management such as personnel affairs and general affairs |
Disclosure |
Kana processing information |
For internal tabulation work, etc. |
non-disclosure |
[Regarding measures taken for safe management of retained personal data]
| Formulation of basic policy | We publish our personal information protection policy on our website. | |
|---|---|---|
| discipline | We formulate rules for handling methods, persons in charge, and their duties, etc. for each stage of acquisition, use, provision, and disposal, and review them regularly. |
|
| Systematic security control measures | We conduct regular self-inspections, internal audits, and external audits. | |
| Personnel security control measures | We have obtained a pledge of confidentiality from our employees, and we provide regular education to our employees. | |
| physical security measures | We manage areas where personal information is handled, and implement measures to prevent theft of equipment and electronic media. | |
| Technical safety control measures | We have introduced a mechanism to protect against unauthorized access from the outside. | |
| Understanding the external environment |
Personal information is stored using cloud services.
The data center locations (regions) of the cloud service are mainly in Japan, the United States, the EU, etc. *1
After confirming that the relevant cloud service has appropriate access control, we strive to understand the personal information protection systems in these countries and regions. *2
*1: For security reasons, some data centers distribute regions around the world and do not disclose them, so it is practically difficult to keep track of all regions. *2: For the reason of *1, it is practically difficult to grasp the personal information protection systems of all regions, but we have obtained highly reliable certifications such as ISO/IEC27001, ISO/IEC 27017, and ISO/IEC 27018. We strive to select services that |
[Regarding request procedures for disclosure, etc.]
Regarding the retained personal data held by the Company, the Company may receive notification of the purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, and deletion of the retained personal data held by the Company. The procedures for stopping provision to third parties and responding to records of provision to third parties (hereinafter referred to as "requests for disclosure, etc.") are as follows.
- 1. Where to submit requests for disclosure, etc.
For requests for disclosure, etc., please submit a personal information disclosure request form by any convenient method (email, fax, or mail).
If the submission is by mail, please use a method that allows confirmation of the delivery record, such as delivery record mail or simple registered mail.
In addition, we would appreciate it if you could write in red ink on the envelope, "Personal Information Disclosure Request Form Enclosed."
Please contact us if you would like us to attach it to your e-mail.
- 2. Documents to be submitted for requests for disclosure, etc.
When making a request for disclosure, etc., please fill in all the specified items on the personal information disclosure request form.
Regarding the disclosure of retained personal data, in principle, we will respond by the method designated by the person. Please specify in the designated column of the personal information disclosure request form, such as disclosure by electromagnetic record, disclosure in writing, disclosure by other methods decided by our company, etc.
*If disclosure by the method instructed by the person in question requires a large amount of money, or if the burden on the Company is significant, the Company may unavoidably choose a method of disclosure determined by the Company.
- 3. Identity verification
In order to verify the identity of the person requesting disclosure, etc., the Company will conduct verification by telephone. However, if verification by phone is not possible, we may ask you to present a copy of your driver's license, resident card, health insurance card, etc.
- 4. Request for disclosure, etc. by an agent
When entrusting a request for disclosure, etc. to an agent, please prepare the following documents in addition to the personal information disclosure request form.
(1) Documents (copy) to confirm the identity of the agent
Either one of a driver's license, a copy of a resident's card, or a health insurance card
*Please prepare a copy with the registered domicile blacked out.
(2) Power of attorney (Affix your seal on the power of attorney and attach the seal registration certificate of that seal. If the agent is a legal representative such as a person with parental authority, please use the power of attorney instead of the power of attorney. It is also possible to submit documents that show the relationship with
- 5. Fees for requests for disclosure and notification of purpose of use
When requesting disclosure of personal information and notification of purpose of use, a fee of 2,000 yen will be charged for each request.
Please transfer 2,000 yen by bank transfer to pay the fee.
*When we verify your identity, we will inform you of the transfer account information.
*Please bear the transfer fee.
Please note that if the fee is insufficient or if the transfer cannot be confirmed, we will not be able to disclose or notify you of the purpose of use.
- 6. How to respond to requests for disclosure, etc.
We will reply by the method convenient for the requester (email, fax, mail).
If you have any questions or complaints or consultations regarding personal data held by our company, please contact us at the following contact point.
Activity Japan Co., Ltd. Personal Information Inquiry Desk
〒160-0004 2nd floor, WESTALL Yotsuya Building, 1-22-5 Yotsuya, Shinjuku-ku, Tokyo
TEL: 03-6862-5311 (Weekdays 10:00-17:00)
Person responsible for personal information: Personal information protection manager Yuji Ogawa
2. Joint use of personal information
Some of the websites operated jointly with other companies by our company may share personal information acquired directly or indirectly from the person. In that case, the joint use destination and the name of the consignee company will be disclosed for each jointly operated website.
3. For any of the personal information you provide
1-1 above. Personal information shown in, but you can reject the offer of the Company, in which case, you may not be able to carry out the above-mentioned purposes.
4. For the proper management of personal information
We strive personal information obtained so as to maintain the accurate and updated content within the range of the above-mentioned purposes, unauthorized access, alteration, in order to protect from such as leakage, we will take the necessary and optimum safety management measures. In addition, the Company's officers, employees, against other parties, make the necessary education on the proper handling of personal information.
5. For consignment and the provision of personal information to third parties
Personal information that we acquired, to the extent necessary for the achievement of the purposes described in the above, entrusted to a third party that must be agreed upon a memorandum of understanding regarding the handling of personal information by and between the Company for the purpose of use achieved you might want to. However, except in the following cases: 1) to 5), I do not do is to provide to a third party.
- 1) the person in question 2) if there is a consent of 3) If based on the laws and regulations human life, even if it is necessary for the protection of health or property, when it is difficult to obtain the consent of the person
- 4) a case where there is a particular need for the promotion of the improvement or the sound growth of children and public health, it is difficult to obtain the consent of the person
- 5) in a case where the national agency or local government or a person to whom the commission is required to cooperate with it to carry out the office to the provisions of the laws and regulations, the performance of the office by obtaining the consent of the person when there is likely to inhibit
6. Management, such as contractors
The Company for contractors shown in the previous section, was instructed to carry out the handling of appropriate personal information, provided to a third party, and will manage so as not to perform out-of-target utilization.
7. For complaints regarding the handling of personal information
Our complaints about the handling of personal information that is held in our, the purpose of use notification, disclosure of personal information, correction of content, add or delete, use of stop, good faith to stop the like of the provision to erase and third party we will respond to.
Complaints about the handling of personal information, the purpose of use notification, disclosure of personal information, correction of content, add or delete, stop, erase and the provision of stop such complaints and disclosure, correction, addition or deletion to a third party use, offer of the use or provision of refusal, please inform the complaints and consultation following. For detailed procedures, we will explain at the time you contact us.
It should be noted that, after the billing has been confirmed to be due to the customer himself, within a reasonable period of time, at a reasonable range, the disclosure of your personal information, make the correction or deletion.
8. For non-disclosure reasons of personal information
If the next set will be taken as a non-disclosure. If you decide to non-disclosure, that fact, I would like to notify you wipe the reason.
- ● are described in the application Hotel Address , are described in the documents for confirmation of your identity Hotel Address , our registered Hotel Address , such as when you do not match, if the person in question can not be confirmed
- ● Before claim by proxy, if you can not confirm the agency
- ● If there is a deficiency in certain filings
- ● The description of the application form, if you did not personally identifiable information held by the Company
- ● In the case of the personal information that we have received the consignment from a third party
- ● the person himself or a third party of life, body, property if there is a risk of prejudice to the other rights and interests
- ● If there is likely to cause significant hindrance to the proper conduct of our business
- ● If that becomes the be in violation of other laws and regulations
9. Revision
We change the purpose of use, in order to achieve the protection of personal information, in order to respond to changes in laws and regulations, you may want to revise the contents related to the handling of personal information. For changes, a certain period of time posted at our site, etc., and then notify you.
10. Complaints and consultation of personal information
Disclosure of personal information, and following is a point of contact for complaints and consultation.
Activity Japan Co., Ltd.
1-22-5 Yotsuya, Shinjuku-ku, Tokyo 160-0004 WESTALL Yotsuya Building 2nd floor
11. About cookies (Cookie)
At our corporate site and https://activityjapan.com/, we can use cookies to keep track of your usage trends as statistical information. Other The identifier of is used.
However, it is not possible to identify an individual from the information you're getting.
12. Access Log
https://activityjapan.com/ collects information such as IP address, browser type, and reference URL from the access log. The collected information is used as statistical information to analyze usage trends of websites, etc., but it is not reflected in personal information.
Handling of Personal Information (Consent Matters)
[Purpose of use of personal information]
| Type of personal information | purpose of use | Disclosure classification |
|---|---|---|
| Information of those who requested materials or made inquiries | To respond to inquiries and provide information on services, etc. | Disclosure |
| Supplier information | For communication with business partners, performance of contracts, requests for performance, etc. | Disclosure |
| Information about job candidates and applicants | For recruitment selection, communication, etc. | Disclosure |
| Employee information | For employment management such as personnel affairs and general affairs | Disclosure |
| Kana processing information | For internal tabulation work, etc. | non-disclosure |
[Regarding provision to third parties]
Except as required by law, we will not provide the personal information of the individual to a third party without the consent of the individual.
[Regarding provision to third parties in foreign countries]
We do not provide personal information for business purposes to third parties in foreign countries.
[Regarding outsourcing of handling of personal information]
In business operations, we may outsource part of our business to provide better services. In this case, we will select a subcontractor that is recognized to handle personal information appropriately, determine necessary items to prevent leakage of personal information of the person by proper management and confidentiality of personal information in contracts, etc., and manage it appropriately. be carried out.
[Regarding the voluntariness of personal information submission]
Submitting personal information to us is voluntary. However, please note that if personal information is not submitted, we may not be able to reply or provide services.
If you have any questions or concerns regarding our handling of personal information, please contact us at the contact below.
Activity Japan Co., Ltd. Personal Information Inquiry Desk
〒160-0004 2nd floor, WESTALL Yotsuya Building, 1-22-5 Yotsuya, Shinjuku-ku, Tokyo
TEL: 03-6862-5311 (Weekdays 10:00-17:00)
Person responsible for personal information: Personal information protection manager Yuji Ogawa
Date of establishment: 2016 Year March 16
Last revised date June 1, 2022
Activity Japan Co., Ltd.
Representative Director Chen Ming Ming